PRIVACY POLICY

This Privacy Policy explains how Strong Viking Group B.V. and Strong Viking Deutschland GmbH (hereinafter referred to as Strong Viking) handle personal data of participants in events, visitors, website users, and customers who use the services provided by Strong Viking.

Strong Viking values the protection of personal data and ensures secure and careful processing of this information in accordance with applicable laws and regulations (such as the General Data Protection Regulation, GDPR).

1. Who is responsible for your data?

The data controller for your data is:

Strong Viking Group B.V.
De Hork 26a
5431 NS Cuijk
Chamber of Commerce: 57045275

If you have any questions about this privacy statement, you can contact us.

2. Definitions

In this Privacy Statement, the following terms have the meanings set forth below:

Event: The event and all activities organized by Strong Viking.
Participant: A natural person who, either directly or through a participating company, has registered for an event in a manner approved by Strong Viking.
Visitor: A natural person who attends an event organized by Strong Viking, but is not a participant.
Participating Company: An organization or company that, with the permission of Strong Viking, has registered one or more participants for an event.
Agreement: The agreement between Strong Viking and a participant, visitor, and/or participating company, specifying that the participant will take part in or the visitor will gain access to an event.
Organizer: The legal entity (in this case, Strong Viking Group B.V. and Strong Viking Deutschland GmbH; hereinafter: Strong Viking) with whom the participant, participating company, and/or visitor has entered into an agreement.

3. Purpose and Scope of this Privacy Statement

This privacy statement applies to:

Participants in events organized by Strong Viking.
Participating companies in events organized by Strong Viking.
Visitors to events organized by Strong Viking.
Users of Strong Viking websites.
Customers who use services provided by Strong Viking.

By using the services and products of Strong Viking, you consent to the processing of your personal data as described in this privacy statement.

4. What personal data do we process?

We only process personal data that is necessary to make our services and events possible and to improve them. Below is an overview of the data we may process:

Direct personal data:

Name
Address
Email address
Phone number
Payment details

Indirect personal data:

IP address (for example, when registering via the website)

5. Why do we process your data?

We use your data for the following purposes:

Administrative purposes:

Processing registrations for events.
Handling payments and sending registration confirmations.

Event organization:

Informing about start times, routes, and changes to event details.
Marketing and promotion:
Informing you about future events, news, and offers (if you have given your consent).
Service improvement:
Collecting feedback and continuously improving our services.

6. Legal basis for processing

We process your personal data based on the following legal grounds:

Performance of a contract: The processing is necessary for the performance of a contract, such as for registration and participation in events.
Consent: If you have registered for newsletters or marketing purposes, we process your data based on your consent.
Legal obligation: For example, for tax purposes.
Legitimate interest: In some cases, we process data based on our legitimate interest, such as to improve our events and inform participants.

7. Sharing with third parties

The personal data provided by the participant may be shared with third parties for various purposes. This only happens when necessary and in accordance with the General Data Protection Regulation (GDPR).

Paylogic
For payment processing and handling registrations, Strong Viking uses Paylogic. Your data, such as name, address, and payment information, will be shared with Paylogic for the following purposes:

Processing payments and administrative handling of registrations.
Sending payment confirmations and additional event information.

Paylogic complies with applicable privacy laws and takes technical and organizational measures to securely process and store your data.

Rights when processing by third parties
If you have any questions about how your data is processed by Paylogic or want to exercise your rights, you can contact both Strong Viking and Paylogic. This includes:

Access to data.
Rectification of data if it is incorrect.
Deletion of data if you wish.

How to submit a request?
Your request can be submitted in writing to:

Requests will be processed within 30 days, and you will be notified when your request has been handled.

Other third parties
In addition to Paylogic, data may be shared with external service providers, such as suppliers and partners involved in organizing the event. This only happens for administrative and operational purposes, such as sending important information or assisting with event organization.

The participant has the right to object to data sharing with third parties at any time. This can be done free of charge in writing or by email. If you express your objection, the processing of your data by third parties will be stopped.

8. How long do we retain your data?

We retain your personal data only for as long as necessary for the purposes mentioned below:

For administrative purposes and registration: up to [X years] after the event.
For marketing purposes: only as long as necessary, unless you unsubscribe from our communications.

If you want your data to be deleted earlier, you can request this (see point 9 for instructions).

9. Your rights

As a data subject, you can exercise your rights concerning your personal data:

Right of access: You have the right to view your data.
Right of rectification: You can submit changes to your data.
Right of deletion (right to be forgotten): You can request the complete deletion of your data from our systems, unless there are legal obligations requiring us to retain certain data (e.g., for tax purposes).
Right to object: You can object to the processing of your data for marketing purposes.

You can submit these requests in writing or by email via: info@strongviking.com. We will process your request within 30 days and inform you of the outcome.

10. Use of media

During events, photos and videos may be taken where you are visible. These may be used by Strong Viking for communication and promotional purposes without further obligation for source attribution.

By participating in events, you give prior consent for this use. More information about the use of media can be found in the general terms and conditions.

11. Promotion and Marketing

We may use your data for promotional purposes, such as news about events and special offers.

If you no longer wish to receive promotional messages, you can unsubscribe via the link at the bottom of our emails or by contacting us.

12. Minors

Our events and services are generally aimed at participants aged 16 and older. If you are under 16, parental or guardian consent is required for participation in an event and for the processing of your personal data. By registering for an event, you declare that you are 16 years or older, or that a parent or guardian has given consent on your behalf.

If Strong Viking discovers that personal data of a minor has been processed without parental or guardian consent, we will remove this data. In such cases, please contact us at info@strongviking.com.

13. Use of Cookies on www.strongviking.com

We use cookies to enhance the functionality of our website, track statistics, and optimize your user experience. Cookies are small text files that are stored on your device when you visit our website.

Types of cookies we use:

Functional cookies: These are necessary for the website to work properly, such as remembering your preferences.
Analytical cookies: These collect anonymized information about the use of the website, such as which pages are visited most often. This helps us improve the website.
Marketing cookies: With your consent, these cookies may be used to personalize ads and tailor them to your interests.

Cookie Management

Upon your first visit to our website, we ask for your consent to place marketing cookies. You can adjust your cookie preferences at any time through your browser settings.

Please note: Disabling cookies may cause some website features to not work correctly.

14. Social Media Cookies

Social media cookies allow you to easily log in through your social media account and share content with your network. We also use these cookies to gain insight into your interests on our website, allowing us or our partners to show ads and offers that better match your preferences.

Read Meta’s Privacy Policy here

Read X’s Privacy Policy here

15. Google Tag Manager

On strongviking.com, we use Google Tag Manager to manage scripts and tags easily. This helps us optimize the website’s functionalities and provide you with a better user experience.

What does Google Tag Manager do?

Script management: Google Tag Manager acts as a platform that allows us to implement and manage various tracking codes and tags without needing to modify the website’s source code.
Efficiency: This allows us to quickly and easily make changes, such as adding new analytics tools or marketing campaigns.
No personal data storage: Google Tag Manager itself does not collect personal data. It only loads tags that may collect data, such as Google Analytics or remarketing tags.

Why do we use this?

Google Tag Manager enables us to:

Analyze website traffic better.
Optimize campaigns through data-driven insights.
Make quick adjustments when adding or changing tracking tools.
Protect your privacy.

While Google Tag Manager does not store data, it is possible that tags loaded through this tool (such as Google Analytics) may collect data. For more information on how your data is processed, refer to our section on Analytics and Tracking.

If you want to learn more about Google Tag Manager and how it works, view the Google Privacy Policy.

16. Collaboration with Partners via a Data Clean Room (DCR)

Strong Viking collaborates with selected partners through a secure data platform (data clean room). This platform helps us better understand customer behavior and allows us to make ads more relevant. Everything is done in a way that protects your privacy, as the data is always anonymized, ensuring that no one can be personally identified.

Through the use of this platform, we can, for example:

Personalize ads: We can show ads that align with your interests, without requiring you to repeatedly fill in the same information.
Generate insights: We gain a better understanding of how customers behave and how our marketing campaigns perform.
Enrich data: We can enhance our customer data with information from selected partners to offer you a more personalized experience.

This collaboration always occurs under strict conditions and ensures that your data remains secure and pseudonymized. It is never shared directly with third parties.

We use the Wehave platform to securely and anonymously collaborate so we can display targeted ads and improve our customer insights.

If you agree to ads and cookies, you consent to the use of your data through this secure platform for personalized ads. Your data is always protected and will never be shared without your consent.

17. Changes to the Privacy Statement

Strong Viking reserves the right to make changes to this privacy statement. Changes will always be published on our website and will take effect from the moment of publication.